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30 Aug, 2021

How To Manage A Successful Office Relocation

Are you planning for a smooth and effective office relocation process? It can be one of the most difficult and time-taking tasks, especially if you have a large commercial space. Apart from packing up desktops, files and cabinets, you have to streamline your business operations throughout the process.

Most businesses in Queensland can find it quite challenging to move office space from one place to another due to the lack of planning. If you don’t want your trading hours to get affected by the relocation, hire seasoned Gold Coast Removalists. They will move everything, including your important documents, machinery pieces, furniture, carpets, desktops and heavy furniture, without causing any damage.

If you want to ensure successful office removals in Gold Coast, consider the useful tips shared below:

1. Know Your Needs & Current Situation

It is important to know the purpose of your office move so that you can discover your specific needs and plan things accordingly. The reason could be anything from the end of a lease period to planned expansion or downsizing. This is a crucial step for the success of your relocation. Know your strategic and operational needs and decide:

• Where want to relocate?
• How much space you require?
• What key features are you looking for?
• The targeted business objectives associated with your move
• Lease laws, duration of a lease, etc.

2. Create a Moving Project Team

Moving needs long-term commitment, and you need a lot of time and energy. An office move is a crucial job, and collaborative efforts are required for a successful result. This process is associated with the company’s reputation and has a big impact on productivity levels and budgets. So, it is important to create a dedicated office relocation project team to manage everything without any chaos.

Designate a project leader who can guide the entire team and ensure safe and sound relocation while keeping the productivity levels high.

3. Plan As Early As Possible

Office relocation is completely different from moving homes. You need more planning, detailed information and planned processes for a safe and time-saving transition of belongings. To avoid downtime and senior –level issues make sure you prepare a complete moving checklist and include all the tasks that can simplify the process.

Do not forget to involve seniors and managers while creating a checklist because you don’t want any conflict during the packing or moving process. Take their advice and move accordingly.

4. Assess Your Employees Needs

Office relocation is not only stressful for business owners. Employees feel the same level of anxiety and burden. You should assess your employee’ needs while planning your office move. Combat the negative feels of your staff by involving them into the process.

You can arrange the survey and interview each and every member and ask questions related to their mobility a workplace support, work style, etc. They may have special requests, such as enhanced privacy level, noise level and meeting space.

5. Create an Estimated Budget

Make sure you prepare a realistic moving budget to keep a track on your expenses throughout the process. It will also help you know the costs depending on your specific needs and potential.

Include the packing expenses, Gold Coast removalists fees, and other expenses in your rough budget to stay organised from the start to the end.

6. Hire Professionals in Advance

It is good to hire a reliable company for safe and sound removals in Gold Coast. Make sure you hire a professional team ahead of time to save money. You can do thorough research and compare the quotes of at least three companies and pick the most suitable one for a safe and sound experience. They will transit everything, including your desktops, wires, machines, kitchen equipment, stock, documents, furniture, etc without a hint of stress.

7. Pack Up Carefully

Before you, getting into the packing procedure, take stock of everything, including your office equipment, sofas, tables, chairs and other supplies. Pack up everything with help of your moving project team.

Label each and every cable and accessory and secure hem using pins. Also, put each machine’s accessories in their own labelled bag to streamline the process.

8. Transfer Utilities & Update Address

To ensure everything works smoothly after relocation, create a schedule for the transfer of all the utility services, such as electricity, internet, water and phone.

In addition to this, update your address everywhere it mentions online, including:

• Your website
• Contact us form
Change your office mailing address
• Email Footer
• Your Google My Business page.

Do it at least 2 weeks prior to your office move without the hindrance of business operations.

Endnote

Planning a successful office move is a daunting process, but it doesn’t have to be impossible if you follow the right procedure and understands the value of time. Hire professional removalists in Gold Coast to streamline the entire process and keep your possessions protected throughout the process.